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2017 Exhibits & Grants 2016 Exhibits & Grants

The ACOP’s Spring Conference is an excellent opportunity to network with leading osteopathic pediatricians. The conference provides exhibitors with time to network with attendees and share information about your pediatric products and services.


EXHIBIT SCHEDULE

Thursday, April 6, 2017 
4:00 – 6:00 pm Exhibit Set-up
   
Friday, April 7, 2017 
6:30 – 7:45 am Breakfast with Exhibits
10:00 – 10:30 am Coffee Break with Exhibits
5:00 – 6:30 pm Reception with Exhibits
   
Saturday, April 8, 2017 
6:30 – 7:30 am Breakfast with Exhibits
9:30 – 10:00 am Coffee Break with Exhibits
10:00 am – 11:30 am Exhibit Tear Down

EXHIBIT OPPORTUNITIES
Exhibits will be tabletop (6 ft, skirted). Click HERE for package details.

 

EARLY FEE
Thru 02/06/17

LATE FEE
After 02/06/17
Platinum Exhibitor $15,000 $16,500
Gold Exhibitor $10,000 $11,500
Silver Exhibitor $5,000 $6,000
Bronze Exhibitor $2,500 $3,000
Exhibitor $1,500 $2,000

SPONSORSHIP & ADVERTISING OPPORTUNITIES
Select these options when completing the Exhibitor and Sponsorship Agreement. Additional details are HERE.

Logo Placement on ACOP Website and MMG $200
Mobile Meeting Guide (MMG) Sponsor $3,500
Full page, 4-color advertisement outside back cover the participant pocket program $500
Full page, 4-color advertisement inside the participant pocket program $400
Half page, 4-color advertisement inside the participant pocket program $200

EXHIBIT & SPONSORSHIP AGREEMENT
Agreements are being accepted. Click HERE to complete the 2017 Exhibit Agreement.


EXHIBIT FLOOR PLAN
Click here to view the exhibit floor plan. Updated February 2, 2017.


MEETING PROGRAM
The program is available on the MOBILE MEETING GUIDE. Save the MMG to your phone or tablet home screen to keep up with meeting developments. The guide will include lecture slides, program schedule, digital posters and presentation schedule, speaker list, attendee list, and meeting room locations.


EXHIBITOR SERVICES

Shipping Information

Special arrangements must be made with the Convention Services Manager for receiving any equipment, goods, display or other materials that will be sent, delivered or brought into the Hotel.  (This excludes delivery of any food or beverage items that are also sold or furnished by the Hotel.  The Hotel will not accept delivery of such items.)  Failure to do this may result in deliveries being refused or materials being unavailable when required.  The Hotel’s receiving entrance is open from 8:00 am to 4:00 pm, Monday through Friday.  Any materials being sent to the Hotel must be marked as follows:

  1. Name of Conference
  2. Hold for Arrival – Attn.: Guest Name, Your Company Name
  3. Hotel mailing address:
          Hyatt Regency Louisville
          311 S. 4th Street
          Louisville, KY  40202
  1. Complete Return Address
  2. Hyatt Manager’s Name – Nakaa Stewart
  3. Number of Boxes (Example: Box 1 of 2 and Box 2 of 2)

Deliveries should arrive at the Hotel no more than (3) days prior to Group’s arrival.  The Hotel does not accept any liability for equipment, goods, displays or other materials that arrive unmarked or fail to arrive at the Hotel.  The group or individual is responsible for insuring its property for loss or damage.  The hotel will assess a handling fee per package for incoming and outgoing parcels.    The fee scale is based on the weight and size of the package:

Box less than 50 lbs – $5.00 each                           Pallet / Skid – $75.00 each
Box between 50 – 75 lbs – $8.00 each                  Small Display – $25.00 each       
Box between 75 and 150 lbs – $10.00 each         Large Display – $50.00 each

The entrance to our loading dock is on Jefferson Street just past our motor lobby, on the left. 


EXHIBITOR BADGE REGISTRATION AND PRODUCT/COMPANY DESCRIPTION
ACOP exhibitor badge registrations and product or company descriptions are due by March 20, 2017. Email your badge names and descriptions to Julie Hitt in the ACOP office, julie@societyhq.com.

NEED TO ORDER EXTRA NAME BADGES?
Exhibitors can order additional badges for booth representatives via the ACOP credit card payment form. Badges are $100/badge. Be sure to list the full name(s) for the badges on the payment form.


HOTEL INFORMATION
Reservations can be made at the meeting hotel, Hyatt Regency Louisville.  Click here to reserve your room.

Hyatt Regency Louisville
311 South Fourth Street
Louisville, KY 40202

The group rate is $189.00 plus taxes and fees.  Make your reservations early! Rooms and rates are subject to availability.


ADVERTISEMENT OPPORTUNITIES


QUESTIONS? Contact:
Dana Gibson, Director of Corporate & Educational Support
Telephone: 804.338.6958 ▪ Fax: 804.282.0090 ▪ Email dana@societyhq.com